Edit Correction dialog (for Online Edit Correction)

Online Edit Correction Process

The Edit Correction dialog appears during scanning when the following conditions are met:

• Online Edit Correction in the Scanning Options dialog was selected.
• An edit failure occurs based on the selected Edit Profile.

The edit profile you select for this scanning operation may contain validation tests or other criteria to which the documents must conform. Examples are the presence of data in mandatory fields and the absence of multiple marks.

If a document fails an edit profile test, ScanTools software queues the failing document record for online editing. The Edit Correction dialog enables you to review and correct the error before the document record is saved to the data file. To correct each error as it occurs using the Edit Correction dialog, use the following steps:

1. Examine the Edit Correction dialog to see why the data is in error. The Text box shows the invalid data.
2. In the Text box, type the correct data for the field.
3. Press the Next Field button. If the change you made corrects the failure, the status in the Field window for this field will change from Failing to Corrected and the next failing field appears.

If the failed field is set up as an optional correction in the edit profile, you can click Next Field without changing the text. The status in the Field window for this field will change from Failing to Viewed. When all the failed fields in the record are viewed, the record will be removed from the online edit correction dialog. The record will be accepted by the data file with any changes made or not made.

4. Repeat step 3 for all fields listed in the Field window. When the last field of this record is corrected, the next record that needs correction appears when you click Next Field.
5. Repeat steps 3 and 4 for all records in the queue.
6. You can stop the scanning/editing process (at the end of the day, for example) by clicking Exit on the Edit Queue Not Empty dialog. You can then resume operation by clicking the Scan button on the ScanTools Main Window. The scanning and the Online Editing session will continue from where you left off.

NOTES:

If Reject record is specified as an Edit Profile Program Action for a failing document record and online edit correction is being used, then Reject record is silently ignored. The failing record is queued for online edit correction and written to the data file. See On Failure dialog.

For Image Scanner Implementation Only:No image clips appear during online edit correction.

Online Edit Correction Limitations

Because online edit correcting occurs during the scanning process, there are some limitations and things to consider when performing this operation:

• For Image Scanner Implementation Only:The Graybox Edit type in the Edit Profile is not presented during online edit correction. While graybox edits are checked during scanning, the Online Edit Correction dialog does not display the corresponding image which would be needed for graybox edits. Graybox edit correction must be done during post-scan editing, using the Recheck all records for edit failures option in the Edit Options dialog. The post-scan editor does display the image clip of the graybox.
• The Always Edit type in the Edit Profile is not supported for online edit correction. It does not make sense to stop the scanner and invoke the online editor on each sheet. A field assigned an Edit Type of Always Edit will behave as if it had been assigned Full Edit. Only an edit failure of the given field will cause the data record to be queued for editing.
• Printing scores during scanning with Online Edit Correction enabled cannot be done. Sheets cannot be scored until the online editing is completed for a given document. If you attempt to do this, a warning message will be presented stating that the online edit correction will be disabled.
• The Online Edit Correction function retrieves records from the data file to perform its editing. Therefore, if Online Edit Correction is enabled and a Conversion profileis selected whose During scanning option is Write converted data only, both the data file and the converted file will be written.
• Online edit correction is not compatible with online scoring when keys are scanned online and the scanning option for Data Files is Append or Replace at S/N. If this combination is encountered, scanning is stopped.
• Online edit correction cannot be used if iNAME is enabled. If this combination is encountered, scanning is stopped.

The Edit Correction dialog

The following is a description of the items displayed in the Edit Correction dialog:

Field

This area lists the name of the field or fields that have failed the verification criteria set up in the edit profile. You can change the first field listed, then press the Enter key or click the Next Field button to move to the next failing field. The current edit status is listed after the name. It can be one of the following:

Failing - the data in the field does not pass the edit criteria. The explanation of the failing condition is listed in the text box near the bottom of the dialog. This is the status for every field when the dialog first appears.

Corrected - the data has been changed using the data editor so that in passes the edit criteria.

Viewed - the field has been accessed by the editor, but not changed or corrected. Usually, the user has clicked the Next Field button without changing the current field.

When a field is changed to Corrected or Viewed, it is no longer Failing. If there are no Failing fields remaining in a record, the record is no longer available to the editor. If you have to make any further changes to the data record, you would have to do it manually, see Editing Data Files Manually.

Serial Number

The serial number of the currently displayed record based on the starting serial number you have set up in the Scanning Options dialog.

Display Field

The Display Field contents as selected in the Output Field Entry dialog of the Application Definition.

Records in Queue

The total number of records, including the currently displayed record, in the edit queue needing your correction.

Current Record

This group box contains two items:

• Initially Failing is the number of fields in this record that have failed the edit verification criteria of the edit profile.
• Uncorrected is the number of fields that have yet to be addressed and corrected.

Text

The text box shows the failing text string. Click the cursor in this box and correct the field text. The Offset display below, shows the number of the character within the field that your cursor is on.

An asterisk (*) indicates a double mark.

Show Spaces

When this is checked, spaces in the data record appear as special characters (| or ¦).

Offset

This shows the position number of the character within the field that your text cursor is currently placed.

Typeover / Insert

Press the Insert key on your keyboard to toggle between typing over characters in the text string and inserting characters in the text string. The setting (Typeover or Insert) appears in the middle of the Online Edit Correction dialog. The cursor must be placed in the Text box.

Availability of Typeover and Insert function depends on the data type being edited:

• Typeover is available for all data types.
• Insert is NOT available for Date, 1-Digit, or 2-Digit grids. Typeover will be applied for these data types. The Typeover/Insert toggle is disabled.

CAUTION: Use caution when inserting. The last character of a field is deleted for each character you insert. This may result in loss of data.

Edit Failure Description

The error description area shows a description of the edit failure. The description is based on the edit defined for this field in the edit profile.

Next Field

This moves you to the next failing field. If you are at the last failing field when you click Next Field and all mandatory corrections are completed, you will automatically be moved to the next record.

Next Record

This moves you to the next record in the queue. If a mandatory edit is defined, the failure must be corrected before this button is available.