Output Field Entry Dialog Box

This dialog box appears when you add a new output field to the document you define. It lets you assign a Name to the field, define the type of data that will be stored in it, and define any special attributes associated with it.

CAUTIONS:

We do not recommend combining different grid types in a single field. Results may be undesirable.

ScanTools Plus does not support appending standard grayboxes and ICR/OCR grayboxes to the same field. Results are unpredictable. The standard graybox data may be lost.

Score Fields

When creating score profiles, you have the option of storing the total score and subtest scores in fields after scoring has occurred. See Total Score dialog box and Subtest Score dialog box. To do this, you must first create and define fields in the output that can be used later for storing scores. A field for storing a total score must be fixed length and at least 5 bytes long; a field for storing a subtest score must be fixed length and at least 4 bytes long. Each score is left-justified with spaces filled in on the right.

You can store multiple scores in the same field as long as the field is long enough. At least 5 bytes are required for total score and at least 4 bytes are required for each subtest score. Within the field, each score is separated by a space.

iNAME Fields

When using the iNAME image archiving function, you have the option of storing archive file names and indexes in your output record. To do this, you must first create and define fields in the output that can be used later for storing archive file names and indexes. If you specify a fixed length field, it must be long enough to accommodate the archive file names and indexes you plan to use. If the field is too short, the contents will be truncated.

What's on the screen?

Use this element…	…to…
Name	Assign a name to the output field. Each name must be unique and can have a maximum of 39 characters. Field names are not case sensitive. For example, "NAME" and "name" would be considered duplicates.
Type	Specify the type of data stored in the output field. Only the type defined is allowed in the field. Alphanumeric includes any printable characters. Numeric includes the digits 0 through 9. 1-Digit includes any printable characters. Each character in the grid is treated as if it is a separate field when the data is processed. For example, 1-Digit fields have edits that define the number of omits and multiples, rather than left-justified, right-justified, etc. 2-Digit includes any printable characters. Each character in the grid represents a two-digit item. The two digits are treated as a unit for processing purposes after they have been written to the data file. NOTE: 1- or 2-Digit are the required field data types for items that will be scored. The items to be scored must also be marked on the associated key sheet. If you specify 1- or 2-Digit field data type for items you do not wish to score, do not mark these items on a key sheet. Date Includes the digits 0 through 9 in a four, six, or eight character fixed length field. The length you specify determines the date format: mmyy 4-character length mmddyy 6-character length mmddyyyy 8-character length Evaluate Used for storing data that is the result of an evaluate operation. The possible operations are Evaluate Total Omits or Evaluate Embedded Omits. See the descriptions under "Attributes" below. After defined, an evaluate field cannot be deleted or redefined unless it contains no data. Also, grids cannot be defined for them. Evaluate fields require a fixed length with a minimum of five bytes of data.
Fixed Length	When selected, you must enter the fixed length of the field, in bytes. If you are defining grids using the OMR Tool, the length you enter must be as long as or longer than the field length that is dynamically determined by ScanTools to contain the data generated by the grid(s) associated with the field. When cleared, the length of the field is dynamically sized by ScanTools to contain the data generated by the OMR grid(s) associated with the field. Fixed length is required for the following fields: date fields evaluate fields any fields that store total and/or subtest scores when scoring. The following rules apply to field length: Alphanumeric - maximum length is 1000 bytes. Numeric - maximum length is 1000 bytes. 1-Digit item - maximum length is 1000 bytes. 2-Digit item - maximum length is 1000 bytes, must be an even number. Date - fixed length required; only valid entries are 4, 6, or 8. Evaluate - fixed length required; minimum length is 5 bytes, maximum is 100.
Attributes	Each of these check boxes defines the attributes of the field. Display Field When checked, the fields are displayed on the screen whenever a document is scanned or edited. More than one field can be defined as a display field; however, a total of 20 characters can be shown during scanning operations. Any fields defined after the 20-character limit do not appear. This can help the user identify the document being scanned or edited. Sticky Field When checked, the content of this "header" field is written to subsequently scanned document records (it "sticks" in the field) until replaced by a different document record using this field. This enables you to mark output records in batches of scanned documents. NOTE: When sticky fields are defined on multiple documents, the output record is cleared out based on the record length of the previous document with a sticky field. Sticky field information must be attached to consecutive sheets (that is, you cannot copy sticky field information from document one, skip document two, and attach it to document three). The following description is an example of this function. Suppose you are going to scan completed test forms from several classes of students. You want the teacher's name to be written in each student's data record, even though there will be no grid for the teacher's name on the student documents. Document one will be the "header" form. Define a "header" field called "teacher name" in the record format definition, selecting the sticky field option. When defining the grid on the "header" form (document one), resolve the field "teacher name". Document two will be the student form. Define another record format for document two, having a field called "teacher name," and select the sticky field option. This sticky field must be in the same byte location as it is in the "header" record format for document one. Also, this sticky field must have a fixed length equal to or greater than the number of characters that will be copied from the sticky field in document one; in this example, the teacher's name. When defining the student form (document two), no resolution is done (since there is no grid on the form for "teacher name"). Scan the documents, making sure that each "header" document is scanned just before all of the documents of their students. Whenever a "header" document is scanned, the teacher's name is saved and written into every student record that immediately follows in the scanning of documents, until another "header" document is scanned. If you do not want the "header" record written to the data file, check the "Suppress writing output record" checkbox in the New Document or Select Document dialog box for the "header" document.. NOTE: Sticky fields are not supported by the Download Plus Utility. Print contents on form Check this box to print the contents of the field on the form when the field is resolved at scan-time. This feature requires that the scanner be equipped with a transport printer. Preslug Check this box when the grid is preslugged. When checked, ScanTools adjusts its read levels when resolving the preslugged grid to provide better grid resolution and less editing for you. CAUTION: Use this option only with fields having bubbles that are pre-slugged. DO NOT use this for Binary, Binary (Scoring), Binary with Parity, Binary Coded Decimal (BCD), or Litho-code grids. This feature does not apply to software bar code.

Output Field Entry Dialog Box

Score Fields

iNAME Fields

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